Mailing
Graduation Announcements
When...
If the announcement is being sent as an invitation to
the ceremony and/or a graduation party, the recipient
should have them at least 14 days before the event.
Three weeks ahead of the ceremony is ideal, and four
weeks is even better, if people from out of town are
being invited who need to plan ahead. If the card is
just being used to announce the accomplishment
of graduation, it is proper to send it up to two or
three weeks after the ceremony.
Name
Cards...
Place your card in the card holder, if your announcement
includes this feature. If not, place the name card in
the fold of the announcement so that your name faces
away from the text. However, if the announcement verse
is printed on the front of the card, then the
name card should be placed on top of the announcement.
Envelopes...
Whether or not you include a name card, the announcement
should be placed in the smaller envelope with folded
edge inserted first. The announcement front faces the
flap. You may fasten the flap using a seal. If you do
not use a seal, leave it un-tucked. This envelope is
placed in the mailing envelope with the flap facing
the mailing address side. Seals are often used
on the outer envelope instead of the inner... this is
a matter of preference.
Addressing...
The outer envelope, with the gummed flap, is the mailing
envelope. It should be hand-addressed using black ink.
It should be formal. Do not use abbreviations except
for titles and state. Example:
Mr. and Mrs. William Jones
1554 South Wallace Street
Saint Paul, MN 12345
The inner envelope does
not hav a gummed flap. It holds the announcement, name
card, graduation picture, confetti, etc. It should be
addressed informally. Examples:
Grandma
Bob and Susan
Uncle Pete
Return
Address...
Use either a printed return address (printed
on back flap of envelope), a return-address label (on
the back or on the front of the envelope) or a hand
written return address in black ink (upper left corner
of the envelope). Complete your presentation with an
envelope seal!
Single
Envelopes
If you have purchased a photo announcement
OR a Budget announcement with a single lined envelope,
address the single envelope as though it were an outer
envelope. The full names of the recipients should be
written in black ink, abbreviating only the titles and
the state.
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