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Setting
up a Group Diploma Order - Type #2
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The
information on this page is for those who wish to set
up a group diploma order where the group pays the price
of a Standard Diploma and the families may upgrade their
diploma (or add accessories) and pay us directly for
the difference.
Here
is how it works: |
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1. |
One
person serves as the contact person for your group.
This person sets up the order, provides the payment,
and receives the order. They also make sure that
group members meet the deadline. They can designate
others to help with the project, make phone calls,
etc., but the contact member should be the one that
we deal with directly. |
2. |
The
contact person uses the link below to give us
the information we need to set up your ordering
page. We will need to know the minimum number
of people in your order and the deadline you plan
to use so that we can be sure you get the correct
discount, if one applies. We will also want to
know what color diploma cover your group will
use. (Each family can select the design for the
front of the diploma cover, but the color is normally
uniform for the whole group.) We do not need to
have an exact number of those in your group, just
the minimum number so that we know which price
bracket you will be in.
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3.
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Once
the page is ready (this normally takes 2 to 3 days),
we provide the contact person with the URL of the
ordering page your group will use. This page is
set up so that a Standard Diploma costs $0 and a
Personalized diploma is $4. The page gives complete
instructions for ordering. This URL is to be passed
on to other members of the group, along with the
deadline information. It is important to let
everyone know that they must come to the web site
to place their diploma order by the deadline, even
if they don't want to upgrade their diploma or purchase
accessories. We need to get the information
from them, even if they just want the Standard diploma
and don't owe any additional money. |
4.
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Each
family comes to the group's page to order on-line. If
the Standard diploma is desired, no payment will
be required from them. If the family wishes to upgrade
the diploma or purchase accessories, they pay us
directly. Our shopping cart allows customers to
pay in one of three ways: secure credit card payment
on-line, phoned in credit card payment, or mailed-in
money order. |
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5.
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Three
days before the ordering deadline, we will e-mail
the contact person a list of those that have ordered
so that any remaining families can be called.
The day after the deadline, the group's page is
taken down and the order is closed. We let the
group know the number of diplomas that were ordered
so that payment can be made to us, either by money
order or by credit card. We need to have the payment
within 10 days of the closing date. |
6.
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We
will ship the group's order to the contact person
2 to 3 weeks after the payment is received, along
with any accessories that were ordered. A copy
of each customer's receipt is included with the
shipment.
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Please
read this important information:
- Group discounts listed
are for Standard, Personalized, and Exclusive Diplomas
that are shipped to one address. Orders must be set
up and completed by the deadlines listed.
- If your group has late-comers
that join after your group's diploma ordering deadline
has passed, they may place their order from us as
an individual customer. They pay for their diploma
and shipping at the time they order, and can use the
group coordinator's address as the shipping address
if they choose. The late orders do not receive the
group discount.
- If there are members
of your group who are not able to order on-line, we
suggest that you ask for volunteers within the group
to help them place the order. If we have to take the
order by phone, the diploma will be charged at the
list price.
- The
deadlines listed above are firm.
If you tell us that you will
have 10 group members, and will order by December
15th, we will set your group up with that price category.
But if, by midnight on December 15, only 9 people
have ordered, your group will be charged the difference
for the cost of the diplomas as though they were placed
by February 1st because you did not have enough qualifying
orders for the higher discount. Three days before
the deadline, we will provide the contact person with
a list of those who HAVE ordered. You are responsible
to be sure that all your families order their diplomas
by the deadline.
| Please
Contact us as soon as possible!
March through June are very, very busy for
us, since that is the time most of our orders from
individual families and many Christian schools come
in. We finish filling the group orders by the middle
of March. If you know your group will have a graduation
in May, it is not too early to contact us in the
fall and get it set up so that we may have your
order ready to ship in January or February.
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