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Setting up a Group Diploma Order - Type #1
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The
information on this page is for those who wish to set up a group diploma
order where the families come to your group's page on our site to obtain
a discount coupon, and use the coupon to purchase their diploma (and
optional accessories) from us. They pay us directly, and we ship everything
in one box to your group contact person.
Here is how it works:
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1.
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One person serves as the contact person for your group. This person sets up and receives the order. They also make sure that group members meet the deadline. They can designate others to help with the project, make phone calls, etc., but the contact member should be the one that we deal with directly. |
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2.
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The
contact person uses the link below to give us the information
we need to set up your ordering page. In order to set up the
correct discount amount, we will need to know the number of
people that will be ordering, as well as the deadline you plan
to order by. We will also want to know if your group is planning
to limit the color for the diploma covers. That information
will be placed on the group's page, and we will check the orders
as they come in to be sure they conform to the group's color
choice (if any). We do not need to have an exact number of those
in your group, just the minimum number so that we know which
price bracket you will be in.
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3.
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Once the
page is ready (this normally takes 2 to 3 days), we provide the
contact person with the URL of the ordering page your group will
use. This page will contain a coupon with your group's name on
it. Each person must add the coupon to their shopping cart to
get the discount on the diplomas. The page gives complete instructions
for ordering. This URL is to be passed on to other members of
the group, along with the deadline information. It is important
to let everyone know that they must come to the web site to place
their diploma order by the deadline. |
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4.
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Each family
orders on-line and pays us directly for their diploma and any
optional accessories. Our shopping cart allows customers to pay
in one of three ways: secure credit card payment on-line, phoned
in credit card payment, or mailed-in money order. |
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5.
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Three
days before the ordering deadline, we will e-mail the contact
person a list of those that have ordered so that any remaining
families can be called. The day after the deadline, the group's
page is taken down and the order is closed. Any of your group
members that have missed the deadline may still order from the
"regular" pages of our web site at the regular prices
and pay their own shipping costs.
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6.
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We
will ship the group's order to the contact person 2 to 3 weeks
after the payment is received, along with any accessories that
were ordered. A copy of each customer's receipt is included
with the shipment. Orders are individually bagged with the customer's
name on the bag.
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Please read this important information:
- Group discounts listed are for Standard,
Personalized, Gilded and Exclusive Diplomas that are shipped to one
address.
- If your group has late-comers that join after your group's diploma ordering deadline has passed, they may place their order from us as an individual customer. They pay for their diploma and shipping at the time they order, and can use the group coordinator's address as the shipping address if they choose. The late orders do not receive the group discount.
- If there are members of your group
who are not able to order on-line, we suggest that you ask for volunteers
within the group to help them place the order. If we have to take
the order by phone, the diploma will be charged at the list price.
It will still count toward your group total and receive the shipping
discount.
- The deadlines
listed are firm.
If you tell us that you will have 10 group members,
and will order by the mid-December deadline, we will set your group
up with that price category. But if, by the order deadline, only 9
people have ordered, your diploma prices would have to be adjusted
to the next applicable deadline because you did not have enough qualifying
orders for the higher discount. Three days before the deadline, we
will provide the contact person with a list of those who HAVE ordered.
They are responsible to be sure that all your families order their
diplomas by the deadline.
| Please Contact us as soon as possible! March through June are very, very busy for us, since that is the time most of our orders from individual families and many Christian schools come in. We finish filling the group orders by the middle of March. If you know your group will have a graduation in May, it is not too early to contact us in the fall and get it set up so that we may have your order ready to ship in January or February. |
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Diploma Ordering Method #1
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